Using cloud-based file management gets you organized, and your team literally on the same page, no matter where you are.
Rain comes from clouds. Computers help us create and communicate. Networks transfer data between computers. Why do people keep talking about networking and computing being in “the cloud”?! Of course, it’s a colloquialism, but it’s worth breaking it down.
All of this information still lives on a computer, and not up in the sky, right? As I type this in a Google Doc, it’s constantly being saved elsewhere. I’ll admit this scared me at first personally because my concern was “where is it actually going?”… “Will I really always get access to it?” As I write that, it’s a bit ironic because in my life I’ve lost SO MUCH data from hard drives failing on me! Sadly, I didn’t have my data “backed-up.”
By using “the cloud” our data is automatically being backed-up. We no longer have to be slaves to our hardware. It also means what I type on this laptop is also available on my desktop computer, my tablet, and phone. How powerful is that? We can easily work with people who are anywhere in the world, sharing documents, and even simultaneously updating the same file. Magic.
How does this apply to event technology?
Cloud-based tools vs. apps
I think people frequently ask if software comes in “an app” because they’re used to seeing the buttons on their phones that they can easily access. There are tons of “apps” out there that are web-based, and not native. Web-based app companies develop responsively, meaning the app work on any type of device with any size screen. All you need is an Internet connection!
Having a native app requires having to develop for many different platforms. It’s not possible to code it once and deploy it once because iOS and Android require different code. By maintaining an app in a responsive Web environment, developers can spend more time adding features, and keeping the software stable and secure.
Like anything else, it depends on who you ask, but we may be reaching a saturation point with app downloads… According to the Interaction Design Foundation, “…with more than 250,000 apps being released a year, there may come a point of overload from a user’s perspective. At that point, it is possible that if there are enough well designed mobile websites, that users will move away from apps and back to browsing and individual sites to provide their online experience. Then, apps might just become ‘launchers’ of mobile Websites.”
It’s with all of this in mind, and more, that EventCollab is a responsive Web-based app.
By the way, you can create a shortcut on your phone to any website, including EventCollab, by simply clicking “Add to homescreen” in your phone’s browser menu.
But what about security?
Security is an understandable concern to be sure! An organization going from using their own network that employees might VPN into when remote, to a cloud-based tool, is an adjustment. It’s something your CTO or IT manager might have a hesitation to do, but it’s worth talking through the stability and security with them, since that’s of primary concern to this department.
EventCollab is built on dedicated cloud infrastructure hosted by our industry leading partners. Security controls are at every layer from physical to application, isolating customer applications and data, and with security updates happening without any customer interaction or service interruptions.
Bottom line, your data is safe, and no one has access to it other than you and those you work with. Even Toyota has moved their 200,000 person workforce to Office 365! And it didn’t put their IT department out of work; “Toyota gave their IT staff a little extra time to focus on more worthwhile projects, rather than dealing with simple data storage maintenance and upgrades.”
Telecommuters and teams of people working together, apart
I often get asked where EventCollab is based, and I respond by saying we’re a virtual company. Although our address is in Florida, the team is all over the country. Heck, even our CEO is on the road at least one third of the year, still fully embedded in the meetings and events world from which this product was born! It’s the ability to work “in the cloud” through using Google apps and EventCollab (yep, we use our product) that enables us to work from wherever we are.
Event planners are constantly working with suppliers that are based across the country. Producers are working with lighting designers and content creators who might even be in a different country, and it’s the internet — the cloud — that enables us to all work together more efficiently and collaboratively.
Doesn’t it make more sense to make it easier on your team members who work in different locations? It also makes the “work from home” phenomenon a bit more palpable.
EventCollab is integrated with Google Apps, Dropbox, Box, and OneDrive, so connecting the documents you’re working on in your events inside EventCollab is seamless if you’re already using these cloud-based tools. What’s more, every document you change in those platforms outside of EC will always be updated in EC, real-time.
In the whole scheme of things, “the cloud” is a relatively new concept. Most corporations have likely had their data backed-up remotely for security reasons for years now, but working on the files where they’re being stored is something different. It’s only been since about 2008-2010 since the largest companies like IBM, Amazon, and Microsoft started deploying cloud-based services.
It’s absolutely worth it to get with your IT department and discuss making a move to the cloud. Of course, you can use EventCollab without requiring your entire organization to make the move, but this could be a good opportunity to get that conversation started.
Not only is the cloud environment perfect for work, but long gone are the days of losing all the photos that were on your phone that was stolen, or on the harddrive that fried (so many photos gone, and many a tear shed!). Link your phone to Google Photo, iCloud, or even an app like Shutterfly, and you’re automatically backed-up. Phew!
We look forward to seeing you in the cloud.